TIS Employee/Volunteer Acceptable Use Policy for Technology
Tirana International School (TIS) provides TIS employees and TIS students (referred to collectively as “Users”) with access to technology. This technology (hereafter referred to as “the System”) includes but is not limited to computers, networks and storage devices, printers, scanners, mobile devices and other equipment, the Internet and other remote systems, software, email and other remote applications and future technology. TIS’s Acceptable Use Policy (AUP) governs use of the system by all TIS employees and students. The system also includes communication on personal devices between students and staff.
Statement of Purpose
The system has a limited educational purpose (hereafter referred to as “the Educational Purpose”). The Educational Purpose of the System as it relates to TIS students is to assist in preparing them for success in life and work in the 21st century. It provides many benefits, including access to a wide range of information and the ability to communicate with people throughout the world. Students’ use of the System is a privilege, not a right, as governed by the Student AUP set forth below.
The Educational Purpose of the System as it relates to TIS employees is to assist them in professional learning and career development, planning and preparation, establishing a positive classroom environment, delivering effective instruction to students, and satisfying professional responsibilities. TIS employees’ use of the System is governed by the Employee AUP set forth below.
Additionally, the System will be used to increase TIS and students’ intercommunication opportunities, enhance productivity, promote the exchange of information with peers, and assist employees in professional learning and career development. The System will also assist employees in sharing information with the local community, including parents, social service agencies, government agencies, and businesses.
The AUP provides understandable guidelines and benchmarks to promote the safe, beneficial use of technology by TIS employees, students, and their families, that can be practically applied day to day, given that technology is inherently changing and unpredictable.
The employee AUP is a legally binding agreement between TIS and the TIS employee. A signed AUP is a condition of employment and should be kept on file by the school director. A new signed AUP is required for each school year. Employees are expected to comply with the terms and conditions of the Employee AUP and are also expected to enforce the terms of the TIS Student AUP for those students under their supervision. Employees are expected to be exemplary and ethical users of technology, and bear a responsibility to promote to students, parents, and their peers the safe, positive uses of technology. Employees should use technology to enhance, but never to substitute for quality teacher-student contact. TIS supports these responsibilities in part through its Technology Essential Units on Digital Citizenship. Employees responsible for enforcing the terms of the student AUP should familiarize themselves with these units.
This Employee AUP applies to all TIS students, employees and their designees (the Users). Any employee granting access to the System is responsible for informing the grantee of the terms of the AUP and is responsible for that person’s use of the system.
Employees have a responsibility to use their good faith best efforts to make sure that students comply with the terms and conditions of the Student AUP.
The Director will serve as the coordinator to oversee the System and will work with regional, state, or technology organizations as necessary. The Director will also serve as the building-level coordinator for the System, will approve building-level activities, ensure that all employees receive proper training in the use of the System and the requirements of this AUP, establish protocols to ensure adequate supervision of students using the System, maintain on file annually renewed AUP’s for both students and employees, and be responsible for interpreting and enforcing the AUP. It is the responsibility of the Director to inform supervising employees of any special concerns parents may have about their child’s use of the System.
The System Administrator will establish and manage technical processes, including management of User System accounts, disk usage and other system quotas, backup and retention schedules, virus and safety systems. The System Administrator will coordinate with the Director on major decisions affecting budget and the normal conduct of daily operations.
Unacceptable Uses of The System
Users may not use the System for financial gain or commercial purposes, defined as offering or providing goods or services.Unless done for educational purposes, Users may not use the System for political lobbying. Employees and students may use the system to communicate with their elected representatives and to express their opinion on political issues.
Users will not attempt to gain unauthorized access to the System or to any other computer system through the System, or go beyond their authorized access. This includes attempting to log in through another person’s account or accessing another person’s files. These actions are prohibited, even if only for the purposes of “browsing”.Users will not make deliberate attempts to disrupt the System performance or destroy data by spreading computer viruses or by any other means.Users will not use the System to engage in any other illegal act, such as arranging for a drug sale or the purchase of alcohol, engaging in criminal gang activity, threatening the safety of a person, gambling, etc.
Users will not transmit through the System obscene, profane, lewd, vulgar, rude, inflammatory, threatening, or disrespectful language. Restrictions against inappropriate language applies to all uses of the System, including public messages, private messages, and material posted on Web pages.Users will not post information that, if acted upon, could cause distress, discomfort, physical damage, or a danger of disruption to others.Users will not engage in personal attacks, including prejudicial or discriminatory attacks.Users will not harass another person. Harassment is defined as persistently acting in a manner that distresses or annoys another person. If a user is told by a person to stop electronic contact, they must stop.Users will not knowingly or recklessly post libelous, slanderous, false, or defamatory information about a person or organization. Issues involving use of the System in a way that negatively affects other students or disrupts the school day may be dealt with by TIS, even if the System use was initiated off of school property and/or not during school hours.
Users will not use the System to access material that is profane or obscene (pornography), that advocates illegal acts, or that advocates violence or discrimination towards other people (hate literature). A special exception may be made for hate literature if the purpose of such access is to research or educate. Users may access the above material only in the context of legitimate research.If a User inadvertently accesses such information, they should immediately disclose the inadvertent access in a manner specified by their school. This will protect the User from an allegation that they have intentionally violated the AUP.Non-Educational Use of the System
A limited quantity of personal System use is ordinary and healthy in the modern workplace, especially when employees are isolated by distance and time zone differences.
Excessive personal use of the System is not allowed, and personal use should never compromise the educational objectives of the school or negatively impact TIS
.Copyright & PlagiarismTIS
policies on copyright, trademark, service mark, and related intellectual property right protections (Copyright) will govern the use of material accessed through the System. Employees will instruct students to respect Copyright and to request permission when appropriate. Users will themselves respect Copyright. If the User is unsure whether or not they can use a work, they should not use it without permission from the Copyright owner.TIS
policies on plagiarism including the Essential Units on Digital Citizenship will govern the use of material accessed through the System. Employees will instruct students in appropriate research and citation practices. Users will not plagiarize works that they find on the Internet.Digital PublicationTIS
may provide technology that allows students, parents, and others to publish digital resources remotely via websites or other means, and for others to access these materials. Users are responsible for the content they post.
Employees should be aware of issues that may arise due to this electronic publication of information. Employees must exercise vigilance as new material is posted, and also ensure that previously published data is updated or removed before potential problems arise.Personal Safety
The safety of TIS
students and employees must be the first priority of System Users. The AUP
allows for limited publication of student and employee information, but the responsible employee must remain ever vigilant regarding unintended use of data in a manner that might imperil students or others.
Users should never post personal contact information about students, parents, or others. Personal contact information includes home address, telephone, work address, and geospatial data.System Security
Users are responsible for the use of their individual account(s) and should take all reasonable precautions to prevent others from accessing such account(s). A User should not disclose their passwords to another person.
Users must immediately notify the System Administrator if they have identified a possible security problem. Users will not actively look for security problems, because this may be construed as a violation of the AUP
Users will avoid the inadvertent spread of computer viruses and other malicious applications by following best practices and relevant TIS
security procedures for System use. Academic Freedom & Free SpeechTIS
policies on Academic Freedom and Free Speech will govern the use of the System.
When using the System for class activities, Employees will select material that is both relevant and appropriate in light of student age and cultural sensitivities. Employees will preview the materials that they require or recommend to students to determine its relevance and propriety. Employees should provide guidelines to assist their students in channeling their research activities effectively and properly. Employees should assist their students in developing the skills to ascertain the truthfulness of information, distinguish fact from opinion, and engage in discussions about controversial issues while demonstrating tolerance and respect for those who hold divergent views.CommunicationTIS
employees and volunteers will limit all communication between themselves and students to academic matters in email form, copying another adult in the process. Adults will not establish or maintain any form of chat in WhatsApp, Instagram, text messaging, Facebook, or any social media account with students. Communication with students is limited to email. The faculty handbook goes into depth on this issue as one of child protection.Limitation of LiabilityTIS
makes no warranties of any kind, either express or implied, that the functions or the services provided by or through the System will be error-free or without defect. TIS
will not be responsible for any damage Users may suffer, including but not limited to, loss of data or interruptions of service. TIS
is not responsible for the accuracy or quality of the information obtained through or stored on the System. TIS
will not be responsible for obligations arising through the unauthorized use of the System.Due ProcessTIS
will cooperate fully with local, state, or federal officials in any investigation concerned with or relating to any illegal activities conducted through the System.
Employee violations of the TIS AUP
will be handled in accordance with governing laws.Search and Seizure
System Users have a limited privacy expectation in the contents of their personal files stored on or accessed through the System.
Routine maintenance and monitoring of the system may lead to discovery that the User has or is violating the AUP
or governing law.
An investigation will be conducted if there is reasonable suspicion that a User has violated the law or the AUP
. The nature of the investigation will be reasonable and in the context of the nature of the alleged violation.My signature below acknowledges that I have read, understood, and agree to the Acceptable Use Policy for TIS Employees. I further acknowledge that I will abide by the rules and guidelines stated above.